What is an Individual Vehicle Mileage Records (IVMR)

03/12/2023

Individual Vehicle Mileage Records (IVMRs) are an essential reports for fleets, as they provide a detailed account of the mileage driven by each vehicle. These reports are particularly important for transportation companies that operate across state lines, as they are required to comply with the International Fuel Tax Agreement (IFTA). The IFTA is an agreement between the lower 48 states of the United States and Canadian provinces that simplifies fuel tax reporting for motor carriers by allowing them to file consolidated quarterly reports and pay taxes based on the miles traveled in each jurisdiction, instead of filing separate tax returns in each state or province they operate in.

IVMRs provide a complete breakdown of each trip made by a vehicle, including the date, time, and location of each stop, as well as the distance traveled. This information is critical for accurately calculating fuel usage, vehicle wear and tear, and maintenance costs. IVMRs also provide valuable data for optimizing fleet management, as they can help identify inefficient routes and driving behaviors that may lead to higher costs or safety risks.

To ensure compliance with IFTA regulations, fleet managers must maintain accurate IVMRs for each vehicle in their fleet. IVMRs can be generated automatically by electronic logging devices (ELDs) that track the movement of vehicles and record the necessary data. However, it is essential to review and verify the accuracy of these reports regularly to ensure compliance with regulations and prevent errors or fraudulent activity. Inaccurate IVMRs can result in fines, penalties, and audits, which can be time-consuming and costly. Therefore, it is crucial for fleet managers to implement effective monitoring and auditing processes to maintain the accuracy and integrity of their IVMRs. By using IVMRs effectively, fleet managers can optimize their operations, reduce costs, and ensure compliance with industry regulations.